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The Impact of Cloud Archiving on Cybersecurity and Compliance



Two struggle businesses face more and more today are: challenges in safeguarding their data from cyber threats, and ensuring compliance with the evolving regulatory requirements. The adoption of cloud-based data archiving solutions is a powerful tool when it comes to these concerns. Many companies worldwide use them to ensure their data-storing and data safety efforts.

According to Tech Crunch and the annual report from Israeli cybersecurity company Perception Point, 2022 alone brought a 356% increase in advanced cybersecurity and phishing attacks. These alarming numbers showcase the need for improved cybersecurity across all industries. 

One of the aspects of doing just that is to deploy proven information archiving methods. Let’s see how cloud archiving can help businesses with their cybersecurity and compliance.

Cybersecurity

Cloud archiving should act as a shield against cyber threats. 

It involves data encryption that safeguards sensitive information from unauthorized access. Encryption ensures that even if data is intercepted, it remains unreadable to cybercriminals as cloud archiving providers often implement advanced encryption algorithms.

Cloud-based data archiving also facilitates data redundancy and disaster recovery. 

Organizations can reduce the risk of data loss from hardware problems or natural catastrophes by storing data across numerous servers and data centers, usually in different locations. This redundancy minimizes the risks and impact of cyberattacks, such as ransomware or data breaches.

These services often incorporate access controls and authentication mechanisms restricting unauthorized users from accessing or modifying archived data.

Role-based access control (RBAC) enables organizations to assign specific privileges to individuals based on their roles and responsibilities. This means that only authorized personnel can access sensitive information.

Compliance

The requirements imposed on organizations to protect sensitive data tend to become more chalenging. Cloud archiving is offering critical features tailored to meet regulatory standards.

One critical aspect is the preservation of data integrity. Cloud archiving solutions employ tamper-evident technologies that ensure the integrity of archived data. Any unauthorized modifications or tampering attempts are detected, providing an audit trail. This feature is particularly vital for industries like finance and healthcare, where data integrity is paramount.

Additionally, cloud archiving solutions often incorporate powerful search and retrieval capabilities. These tools enable organizations to quickly locate and retrieve specific data when required for legal or regulatory purposes. Efficient data indexing and advanced search algorithms save time and effort in managing compliance-related requests.

Benefits and Risks

Cloud archiving offers numerous benefits to organizations, but it is also essential to consider potential risks.

One of the primary advantages is cost savings. By leveraging cloud infrastructure, organizations can avoid significant upfront investments in hardware and maintenance costs associated with on-premises archiving solutions. Cloud archiving also provides the growth of storage based on company’s needs and demand.

However, organizations must carefully evaluate the security practices and reputation of cloud archiving providers. Ensuring they adhere to industry best practices and comply with relevant security certifications can help mitigate these risks. It is crucial to consider factors such as data encryption, access controls, and disaster recovery capabilities offered by the provider.

Cloud Archiving Best Practices

Implementing information archiving on the cloud requires careful planning and adherence to best practices to ensure optimal security, compliance, and efficiency. Here are some essential best practices to consider:

Data Classification and Retention Policies

Before implementing cloud archiving, classify data based on its sensitivity and regulatory requirements. Define retention periods for different types of data to ensure compliance. This step helps that only relevant data is stored in the cloud.

Choose a Reliable and Secure Cloud Archiving Provider

Look for providers with a strong track record in data security and compliance. Evaluate their certifications, such as ISO 27001, SOC 2, or HIPAA compliance, to ensure they adhere to industry standards. Consider their data encryption practices, access controls, and disaster recovery capabilities.

Data Encryption and Secure Access Controls

Ensure that the cloud archiving solution provides encryption both at rest and in transit. AES 256-bit and other powerful encryption methods provide strong security against illegal access.

To ensure that only people with permission may view archived data, install secure access controls, such as authentication methods and the already mentioned role-based access control (RBAC).

Regular Backup and Testing

Backups should be stored in geographically diverse locations to safeguard against regional outages or disasters. Periodically test the backup and recovery process to validate the integrity and availability of archived data. Regular testing helps identify and address any issues before they impact business operations.

Ongoing Monitoring and Auditing

Always track activities related to cloud archiving. Monitor access logs, data modifications, and user activities to detect anomalies or unauthorized access attempts. Review and analyze audit logs to identify potential security breaches or compliance violations. Monitoring and auditing help maintain the integrity of the archiving system and ensure compliance with regulatory requirements.

Cloud archiving has revolutionized the way organizations approach cybersecurity and compliance. By leveraging secure cloud-based storage solutions, organizations can protect their valuable data from cyber threats and meet regulatory requirements. The benefits of enhanced cybersecurity, data integrity, and cost savings make cloud archiving an attractive option for businesses across various industries.

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