A presentation is a powerful tool to express and discuss an idea, negotiate a deal, and set a future strategy.
It is more than just a collection of slides; and it gives a message about your company's plans and progress. No matter what your audience is, you must know how to stand out among the crowd of other speakers and make your first impression great.
The success of a business deal sometimes solely relies on your effective presentation; this is why you need to know and make a great presentation.
Here are the eight tips that you can follow to make your presentation a real standout
Be Well Prepared
Start your preparation in time if you want to ace your presentation. Getting to know and understanding your subject helps you connect with the audience.
Be clear about what you are adding and using in your presentation and why it is necessary. It can be any quote, graph, video, picture, or dataset.
Don't just read from the slides as it would become boring, and your audience can lose interest in your presentation.
It is always good to recheck your final file and make final touches before saving it. Rehearse your presentation in front of a mirror or the actual site.
Know Your Site Well
You always need working digital tools to deliver a great presentation in today's age, such as the internet, multimedia, speakers, etc.
Lack of information about the presentation site and how to seek help can affect your presentation badly. Reach the venue early and check all the essential tools you require to give your presentation.
Make sure everything that you need is compatible with your device. Some places, such as The Executive Centre, provide high-quality and well-managed services for official meetings and business negotiations.
With a pre-arranged scenario, you can focus on other important things without worrying about any technical glitches.
It always starts with you; when you feel confident and energetic, your audience receives positive vibes and radiates the same energy.
Be enthusiastic not just at the start of the presentation but maintain your energy throughout it. No one is interested in listening to a presenter who is unsure or doesn't care about the subject.
Maintain positive body language and show positive gestures. For instance, smile at the audience, change your position, and make hand gestures off and on to keep your audience engaged.
To make a presentation more interesting, take pauses, add humor or ask a question to engage your audience in the subject.
Be a Good Storyteller
It is always easier to relate and connect with stories than understanding graphical data and statistics. You can use the human element to strengthen your statement and add a relevant story to back up a fact.
You can share a story about anyone as far as it is relevant to your subject. For instance, mention any testimonial or a success story when you quote facts about implementing a new sales strategy or technology training.
Consider adding the story about your journey, company evolution, or customer loyalty. Just stick to the point and don't overdo it so that it does not extend beyond the main subject.
Don't Underestimate the Visual Aids
Visual aids, including pictures, videos, and animations, are a great tool to enhance and sustain the attention span of your audience.
They help people retain information for an extended time and better understand the subject. Visual tools such as pie charts, graphs, and flowcharts come in handy when you need to present big data sets and statistics and explain detailed and complex processes.
With the help of these aids, you can summarize the subject more efficiently. However, don't overuse these tools, as presentations laden with visual aids can lose the essence of the basic idea.
To increase your presentation's visual appeal, you can also add information in bullets rather than lengthy paragraphs.
Develop goals for your presentation and convey them to your audience. Setting right from the start will help you engage your audience and give them a reason to listen to you.
During the presentation, when the listeners feel that you are addressing the key areas and meeting the goals, they feel accomplished and realize the purpose of effective communication.
In addition, your audience will show more interest to stay tuned for the remaining part of the presentation.
It would also produce an engaging Q&A session at the end as your audience remembers key details from your presentation.
Use the 10-20-30 Rule
A 10-20-30 rule is a thumbs up for nailing a successful and engaging presentation. According to this Rule, use ten slides to summarize your data, 20 minutes to deliver your presentation, and a font size of 30 to add text.
As explained, ten slides are enough to summarize the data, and 20 minutes is the maximum time for an average person's attention span. A large font size ensures everyone can read the text, even a person sitting in the last row.
This Rule particularly focuses on a long 40 minutes Q&As session at the end of the presentation. However, it is tested for a specific situation where a pitch is presented with venture capitalists as a crowd.
You can customize it according to your business setting and the nature of the subject.
Address the Tough Questions
Encourage your audience to ask questions at the end of the session by stating statements like "at this point, you may be wondering…." or "I know it can be your concern….".
A powerful Q&As session is a guarantee for your successful presentation and can make or break your business deal. It will help your audience express their opinions or concerns and ask questions. Don't end your presentation with awkward silence and gestures.
A good presenter does not hesitate to address the audience's concerns and neglect the tough questions.
The better you know your audience, the more successful you can become in delivering an effective presentation.
Put your heart into your presentation and try to connect with your audience. Stay focused and seek support from modern tools to make your presentation more interesting.